- Updated factory profile with management contact
- MOA, Trade license, IRC, ERC, VAT, TIN, BIN, BGMEA, bond license
- Approved factories floor plan from local authority – compatible with emergency evacuation plan
- Latest building inspection report (structural) from 3rd party
- Certification / Membership – valid report BSCI and Sedex -email to: anaser@newyorker.de;
abu.naser.dhaka@gmail.com - Updated factories fire license
- Functional firefighting equipment list and fire detection, protection info
- Workers latest fire training certificate (fire service and civil defence)
- Latest fire drill and evacuation record (fire service and civil defence)
- Generator permission from energy regulatory commission
- Electrician, welders, forklift drivers permits power division/ legal authority
- Machinery, equipment and fixtures regular checked record
- Safety regulations and operating procedure records for operators of machinery trained
- Annual, sick, maternity and casual leave prove/ statement
- Compulsory group insurance benefits/ certificate
- Deed of agreement with local hospital incl. emergency ambulance service
- Drinking water test report
- Latest women’s maternity benefits statement/ file
- Disability employees list, incl. working condition
- Writing legal regulations concerning the hiring and employment of young workers
- Wages/ salary sheet original copy (last three month)
- Pay slip , payroll system-software copy and payment method
- Employees personnel file incl. recruitment/legal record by local language-3 PCs from each section
- Welfare and fire safety officer personal file incl. factories ID
- Employee attendance record- male and female
- Employee working hours registered record- Fingerprint/IC Card/Punch card/Other
- Elected workers participation committee record/ list and approval doc from govt. authority
- Fire alarm, hydrant, sprinkler last inspection/ testing record
- First aids kits/ box checked record
- Adequate personnel trained in first aid to assist record /doc
- Toilet and sanitary facilities cleaning record, incl. toilet qty
- Ventilation, air condition, exhaust fans cleaned record
- Factory environmental management system -measures and activities documentation and record
- Appropriate training record for risk areas handling of hazardous substances, waste separation, emissions, waste or
waste water - Ensure communication doc/ record of potential health effects to the relevant employees
- Discharge and treatment of waste water in compliance with local environmental regulations document
- Documents for waste water from processing tested for harmful chemicals before leaving the building
- Documents for factory inventory all hazardous wastes, waste water, solid wastes, including kind, sources, and
quantities - Documents for factory adequately separate recyclable waste from non-recyclable waste in the appropriate
places - Documents/ prove that hazardous wastes are transferred to 3rd party with relevant certification, and record of
wastes transfer including quantities - Documents/ prove for factory have taken actions to reduce/recycle/re-use solid wastes
- Documents for actions to reduce energy use, incl. solar panel installation
- Documents for water use monitoring and action to reduce water use
- ETP outlet water test record -pH
- Waste water test report ZDHC, Waste inventory report, Chemicals inventory report
- Factories dyeing and laundry details information if different location
- Fabrics and trimmings supplier name and origin for New Yorker order
- Yarn, raw materials supplier details information for New Yorker order
- Update production record and running production sample (middle of size) for New Yorker
