Work Permit Policy

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Work Permit System (Safety)

Safety Work Permit SystemSafety work permit is a written record that authorizes specific work, at a specific location, for a specific time period. Permits are used for controlling and coordinating the work to establish and maintain safe working conditions. The permit is an agreement between the issuer and the receiver that documents the Conditions, preparations, precautions and the limitations  that need to  be clearly understood before works begins.

Safety Work Permit

            1.0   Purpose of SOP for Work Permit System

    • To lay down the procedure for Safety Work Permit

2.0   Scope of SOP for Work Permit System

    • This SOP for safety work permit is applicable in situations where there is a non-routine work or dangerous operations are to be carried out within the premises of the Pharmaceutical/API Manufacturing plant .

3.0   Responsibility

    • All personnel shall be responsible to abide by the guideline as mentioned in the SOP.
    • Departmental HODs shall be responsible for ensuring and means are available for compliance of the procedure.
    • Head of Environment, Health and Safety shall be responsible for monitoring and overall compliances.

4.0   Definition

  • Safety work permit: Safety work permit is a written record that authorizes specific work, at a specific location, for a specific time period. Permits are used for controlling and coordinating the work to establish and maintain safe working conditions. The permit is an agreement between the issuer and the receiver that documents the Conditions,  preparations,  precautions and the  limitations  that need to  be clearly understood before works begins.
    • Routine Works: Types of work which are carried out on daily or urgent basis.
  • Non-Routine Works: Types of work which are carried out on certain intervals or without any schedule.
  • Hot Work: Type of work having potential of producing spark or fire e.g. Welding, cutting, gas cutting, drilling, grinding, brazing, chipping, soldering and other spark generating activities.
  • Cold Work: Type of work without having the potential of producing spark or fire e.g. Loading/unloading of heavy machine or equipment, working at height or fragile roof, civil works, cladding, flooring, building repairing, painting, machine shifting and excavation work (depending upon the condition of the area to be excavated) etc.
    • Work at Height: Type of work which is to be carried out at the height above 2.5 meter.
    • Confined Space: It is a limited space or area having single route of exit and entry e.g. Underground tank, vessels etc.
    • Electrical Work: All electrical works inside plant premises like cable laying, panel maintenance, electrical maintenance, installation of panels etc.

5.0   Procedure for Safety Work Permit System

    • Only officer and above shall be considered eligible to sign the safety work permits.
    • Only contractor’s supervisor shall be authorized to sign the safety work permits.
    • Before carrying out any non-routine or dangerous activity like Hot Work, Confined Space Entry, Cold Work, Work at Height/fragile roof and Electrical Work, the concerned departments shall intimate the executing department (Engineering Department) for the same.
    • All permit shall be numbered in three (NNN) digit format e.g. 001, 002, 003 etc.
    • Executing department representative with the help of contractor s supervisor shall fill and sign the respective work permit form after verifying and complying all necessary safety conditions such as availability of required PPE, machines & tools conditions, electrical cables, earthing, good housekeeping etc. As per respective Annexure – I, II, III, IV & V.
    • After signing by executing department the same permit shall  be signed by P&A head/security supervisor.
    • After P&A head/security supervisor, safety officer (EHS dept.) shall sign the permit after verifying the conditions of working area for safe work.
  •  

o    Final authorization shall be given by EHS Head.

    • Supervisor must be available at the work site till the completion of work.
    • All the permits shall be prepared in triplicate. FIRST COPY (White) is for work executer, SECOND COPY  (Pink)  is  for  Security  Gate  &  THIRD  COPY (Yellow)  is  for EHS/Engineering Department.
    • The executed copy of work permit shall always be available at working site.
    • Work permit is valid for time between 08:30 to 17:00 Hrs.
    • If work is to be carried out during the time other than 08:30 to 17:00 Hrs.
    • Extension of work permit shall be done in Annexure – VI by permit executor through same signing procedure.
    • If the work is to be carried out on Holiday/non-working day the permit to be taken on day before  holiday/non-working  day through  same  signing  procedure  provided  all  the conditions checked & verified for safe work.
    • Representative of executing department shall be responsible for supervising the safety conditions on that day.
    • After completion of work, closure of the permit shall be done in first copy (i.e. White copy) by permit executor through same signing procedure.
    • Copy of permit along with extension permit if taken shall be submitted to executing department.

Note: In case of emergency work to be performed on holiday/ non working day, work permit can be generated, but it shall be approved / verified by available designee/shift in charge/ at that time.

6.0   Abbreviation (s)

    • SOP : Standard Operating Procedure
    • PPE : Personnel Protective Equipment
    • EHS : Environment , Health and Safety
    • P&A : Personnel & Administration

7.0   Reference (s)

    • In-House

8.0   Annexure (s)

    • Annexure – I      : Cold Work Permit
    • Annexure – II     : Hot Work Permit
    • Annexure – III   : Confined Space Entry Permit
    • Annexure – IV   : Work at Height Permit
    • Annexure – V     : Electrical Work Permit
    • Annexure – VI   : Extension of Work Permit

 

Annexure – I      : Cold Work Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Location/Equipment : __________________________________________________________

Description of Job     : __________________________________________________________

Job Performer (s)     : __________________________________________________________

Equipment/Tools Involved    : ____________________________________________________

Intimated to concerned depart. Person (Name)  : _______________________________________

SAFETY CHECK POINTS BEFORE STARTING THE WORK

Sr. No.Safety Precautions to be followedY/NRemarks (if any)
1Work area Inspected properly for Safe work
2Equipment & Tools checked properly
3Lifting tools & tackles are in good condition for lifting of equipment
4Safe Working load of lifting equipment’s checked
5Ladder/Scaffolding/areal platform checked for safe working
6‘PPE like Goggle, Gloves, Mask, Helmet, Safety Belt with full body harness, Safety Shoes etc. available for safe work
7Equipment/Machines/Materials or Chemicals removed from the area
8Proper & Safe arrangement is made for safe working
9‘Barricading Tapes, Tags and cautionary notices displayed at the working area
10De energized all the system if any (Electrical, Pneumatic,  Hydraulic, Thermal, Chemical or other) before starting the work
11Certificates of Ropes & Hooks of Crane & Hydra for safe working load available
12Arrangement made for proper lighting
13Check whether underground Pipelines/High tension Cables & Sewerage lines etc. are available at site before starting the excavation work
Signature of Working Supervisor (Contractor) :
Instruction (if any) :  
Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    
    

Also Read : Monitoring of Ambient Air Quality & Stack 

Note : if the permit is to be extended refer Annexure-VI

Closure of Permit :

    • Job performed satisfactory by executing Department.
    •  Housekeeping done
    • Established safe work conditions
Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    
    

 WHITE COPY: Work Executor, PINK COPY: Security Gate, YELLOW COPY: EHSS Dept.

 

Annexure – II     : Hot Work Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Location/Equipment : __________________________________________________________

Description of Job     : __________________________________________________________

Job Performer (s)     : __________________________________________________________

Equipment/Tools Involved    : ____________________________________________________

Intimated to concerned depart. Person (Name)  : _______________________________________

SAFETY CHECK POINTS BEFORE STARTING THE WORK

Sr. No.Safety Precautions to be followedY/NRemarks (if any)
1Work area Inspected properly for Safe work
2Equipment & Tools checked properly
3Welding Set & Cables in good & Safe condition
4Moving parts of tools & Machines are having guard
5Electrical cables are without joints & provided with proper top & plugs
6Electrical Panels and Extension Boards are in proper & Safe Conditions
7‘PPE like Goggle, Gloves, Mask, Helmet, Safety Belt with full body harness, Safety Shoes etc. available for safe work
8Flammable materials or chemicals removed from area
9Fire Extinguisher (CO2 or ABC type) kept at place
10Ensure proper earthing of machines before started the job
11Barricading Tapes, Tags and cautionary notices displayed at the working area
12Only Experienced & trained worker is assigned for Specific job (Welding/Cutting/Drilling/Grinding etc.)
13De energized all the system (Electrical, Pneumatic, Hydraulic, Thermal, Chemical or other) before starting the work, Arrangement made for proper lighting & ventilation
Signature of Working Supervisor (Contractor) :
Instruction (if any) :  
Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    
    

Note : if the permit is to be extended refer Annexure-VI

Closure of Permit :

    • Job performed satisfactory by executing Department.
    •  Housekeeping done
    • Established safe work conditions
Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    
    

 WHITE COPY: Work Executor, PINK COPY: Security Gate, YELLOW COPY: EHSS Dept.

 

Annexure – III   : Confined Space Entry Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Location/Equipment : __________________________________________________________

Description of Job     : __________________________________________________________

Job Performer (s)     : __________________________________________________________

Equipment/Tools Involved    : ____________________________________________________

Intimated to concerned depart. Person (Name)  : _______________________________________

SAFETY CHECK POINTS BEFORE STARTING THE WORK

Sr. No.Safety Precautions to be followedY/NRemarks (if any)
1Work area Inspected properly for Safe work
2Equipment & Tools checked properly
3‘Barricading Tapes, Tags and cautionary notices displayed at the working area
4‘PPE like Goggle, Gloves, Mask, Helmet, Safety Belt with full body harness, Safety Shoes etc. available for safe work
5De energized all the system (Electrical, Pneumatic, Hydraulic, Thermal, Chemical or other) before starting the work.
6Internal Environment of the area (tank/vessel/duct) to be entered is safe to work
7Arrangement made for proper lighting & ventilation
8Proper means of Entry & exit available all the time
9Rope ladder provided
10Safe access provided
Signature of Working Supervisor (Contractor) :
Instruction (if any) :  
Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    
    

Note : if the permit is to be extended refer Annexure-VI

Closure of Permit :

    • Job performed satisfactory by executing Department.
    •  Housekeeping done
    • Established safe work conditions
Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    
    

 WHITE COPY: Work Executor, PINK COPY: Security Gate, YELLOW COPY: EHSS Dept.

 

Annexure – IV   : Work at Height Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Location/Equipment : __________________________________________________________

Description of Job     : __________________________________________________________

Job Performer (s)     : __________________________________________________________

Equipment/Tools Involved    : ____________________________________________________

Intimated to concerned depart. Person (Name)  : _______________________________________

SAFETY CHECK POINTS BEFORE STARTING THE WORK

Sr. No.Safety Precautions to be followedY/NRemarks (if any)
1Work area Inspected properly for Safe work
2Equipment & Tools checked properly
3Ladder/Scaffolding/areal platform checked for safe working
4‘PPE like Goggle, Gloves, Mask, Helmet, Safety Belt with full body harness, Safety Shoes etc. available for safe work
5Equipment/Machines/Materials or Chemicals removed from the area
6Proper & Safe arrangement is made for working at height (Safe working Platform)
7Barricading Tapes, Tags and cautionary notices displayed at the working area
8De energized all the system if any (Electrical, Pneumatic, Hydraulic, Thermal, Chemical or other) before starting the work
9Only Experienced worker is assigned for Height Work
Signature of Working Supervisor (Contractor) :
Instruction (if any) :  
Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    
    

Note : if the permit is to be extended refer Annexure-VI

Closure of Permit :

    • Job performed satisfactory by executing Department.
    •  Housekeeping done
    • Established safe work conditions
Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    
    

 WHITE COPY: Work Executor, PINK COPY: Security Gate, YELLOW COPY: EHSS Dept.

 

Annexure – V     : Electrical Work Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Location/Equipment : __________________________________________________________

Description of Job     : __________________________________________________________

Job Performer (s)     : __________________________________________________________

Equipment/Tools Involved    : ____________________________________________________

Intimated to concerned depart. Person (Name)  : _______________________________________

SAFETY CHECK POINTS BEFORE STARTING THE WORK

Sr. No.Safety Precautions to be followedY/NRemarks (if any)
1Work area Inspected properly for Safe work
2Equipment & Tools checked properly
3‘PPE like Goggle, Gloves, Mask, Helmet, Safety Belt with full body harness, Safety Shoes etc. available for safe work
4Electrical Isolation ( if required) done & under maintained or precautionary Tag/board displayed
5De energized all the system if any (Electrical, Pneumatic, Hydraulic, Thermal, Chemical or other) before starting the work
6Power Circuit Isolated
7Control Circuit isolated
8Battery or terminal disconnected
9‘Barricading Tapes and cautionary notices displayed at the working area
10Only technically experienced (Electrical) person is assigned for Electrical Work
Signature of Working Supervisor (Contractor) :
Instruction (if any) :  
Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    
    

Note : if the permit is to be extended refer Annexure-VI

Closure of Permit :

    • Job performed satisfactory by executing Department.
    •  Housekeeping done
    • Established safe work conditions
Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    
    

 WHITE COPY: Work Executor, PINK COPY: Security Gate, YELLOW COPY: EHSS Dept.

 

Annexure – VI   : Extension of Work Permit

Date : ________________        Department : ___________________ Permit No. : ____________

Type of Permit :

Hot Work Permit  [  ]                       Cold Work Permit  [  ]                     Work at Height Permit  [  ]

Electrical Work Permit  [  ]           Confined Space Entry Permit [ ]

Location/Equipment: ________________________________________________________

Description of Job :__________________________________________________________

Person (s) involved in work* : __________________________________________________

Equipment/Tools Involved : ___________________________________________________

Permit to be extended up to (Time): ____________________________________

Safety Instructions:-

Name & Signature
Executing Dept.P&A DepartmentEHS DepartmentEHS Head
    

Collected

7 thoughts on “Work Permit Policy

  1. Its like you read my mind You appear to know so much about this like you wrote the book in it or something I think that you can do with a few pics to drive the message home a little bit but other than that this is fantastic blog A great read Ill certainly be back

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