Non-Retaliation Policy (English Version)

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 Non-Retaliation Policy

Effective date:  ……………

Definition:

Our No Retaliation company policy describes our provisions towards employees who file reports for environmental as well as social issues. Whether accusations are true or false, our company wants to prevent victimization and other retaliatory behavior towards the employee. We believe it’s important that employees aren’t afraid to speak up about any issues. It’s to our company’s benefit to resolve them as soon as possible. An environment of fear can only be harmful in the long run.

We’ll follow all legal prohibitions for retaliation and will grant employees the right to speak about misconduct. At any case, we will try to preserve legality and business ethics.

Scope:

……. Group will comply with all applicable laws and regulations along with some others that beyond laws thus will implement programs and procedures to assure compliance. This non-retaliation policy is applicable for ………

Policy elements

Actions that often bring about retaliation include but are not limited to:

  • Complaints for company actions that harm the environment or society
  • Complaints for workplace harassment or discrimination
  • Requests for parental or other leave
  • Participation in a pending investigation of misconduct or violations
  • Lawsuits for wrongful dismissal or termination for cause

Complaint System:

Employees may file complaints internally to a manager or Human Resources Department. Or they may speak to persons able to take legal action against the alleged guilty party. These employees are called “Whistleblowers”.

At any case, we’ll follow our harassment-free workplace principles. Employees who report misconduct or suspected violation must be protected from retaliation. We don’t want to silence complaints, but we encourage open communication in accordance with our open door policy.

Why do we need a No Retaliation Policy?

We need a no retaliation policy for two reasons. First, when reports have a solid basis, we must consider them and take action. Retaliating against an employee who brought attention to inconsistencies or violations will harm our company’s trustworthiness and reliability. Secondly, any kind of retaliatory action, whether intentional or unintentional, may expose us to a serious legal risk.

It’s important to note that this policy refers to circumstances when an employee’s report is true as well as circumstances when the report is baseless. We don’t consider the report’s validity when it comes to no retaliation principles, as required by law. Our company will malevolently punish its employees in any way and for whatever reason.

Retaliation in the workplace may be expressed in a variety of ways. These include but are not limited to:

  • Victimization
  • Termination or illegal retraction of benefits
  • Reduction of compensation
  • Poor work performance evaluation
  • Exclusion from corporate events or meetings
  • Defamation of character (prominent in cases of former employees)

Retaliation is in general defined as any kind of negative action against a current or former employee that takes the form of punishment, and creates a hostile, threatening or uncomfortable environment as a result of their reported complaint.

Employees that are found guilty of retaliation will be subject to disciplinary action that may also result in termination.

Disciplinary action may also apply to employees who have repeatedly filed false or unreasonable complaints against us and are proven to have been intentionally lying, falsifying evidence, acting maliciously or for personal benefit. That way we can ensure that employees do not take advantage of our policy and act always in good faith.

Actions

Employees have the right to communicate problems, suggestions or issues to any manager. No retaliation policy applies to all official or unofficial reports. All complaints will be kept confidential and investigation will be as little disruptive as possible.

Process of ensuring Retaliation:

A dedicated team is responsible for ensuring the workplace retaliation at ……… comprising of different departments like:

SL No.NameDesignationDepartmentCell No.E-mail
01     
02     
03     
04     

In cases of lawsuits or complaints filed in an authority or legal entity, employees won’t be victims of retaliation.

In some cases, an employee who has filed a report may face disciplinary action on an unrelated offence. We’ll provide official documentation stating the reason of disciplinary procedures against the employee, along with evidence for their misconduct.

It will be considered in future if we get anything to adding for further smoothly functioning of the above policy.

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